This website is administered by International Service Office, Kyoto University.
If you have any questions about this site, please contact us through the firstname.lastname@example.org .
Please note that contents on this site are subject to change without prior notice.
Kyoto University accepts no responsibility for any inconvenience resulting from the use of information contained on this site.
The International Service Office of National University Corporation Kyoto University (hereinafter referred to as “the International Service Office”) processes personal data in accordance with the applicable laws and regulations, including the General Data Protection Regulation (hereinafter referred to as “GDPR”).
This Privacy Notice provides information about how the International Service Office processes the personal data of visitors to our system and website.
In this notice, “processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as: collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
1. Details of the International Service Office
|International Service Office, National University Corporation Kyoto University
|1st floor, Yoshida International House, Yoshida-Nihonmatsucho, Sakyo, Kyoto 606-8501
2. Purposes for which your personal data will be processed
The International Service Office will process your personal data for the following purposes:
3. What personal data is processed?
4. Legal basis of processing
The International Service Office shall process the personal data described in Item 3 for the purposes described in Item 2 for which you have given your consent.
The International Service Office shall only process special categories of personal data, such as dietary requirements for catered events and access requirements, with your explicit consent.
Where the processing is based on your consent, you may withdraw that consent without affecting the legality of any processing based on your consent prior to its withdrawal.
The International Service Office shall also use your personal data for the purpose of fulfilling its own legitimate interests, such as complying with audits by National University Corporation Kyoto University, audits by external organizations, and legal obligations required by Japanese law.
5. Data sharing and transfer
Provided you have given explicit consent, your personal data shall be shared, transferred, and re-transferred with the third parties named below for administrative purposes or to fulfil legal obligations. These third parties are located outside of the European Economic Area.
7. Your rights
You have the following rights in relation to your personal data:
Please note that the above rights are not absolute, and the International Service Office may be entitled to refuse requests where exceptions apply.
If you wish to exercise any of the above rights, or if you have a complaint about the way in which you believe your data is being processed, please make an inquiry to the International Service Office via the following e-mail address:email@example.com
8. Right to lodge a complaint with a data protection supervisory authority
You have the right to lodge a complaint with a data protection supervisory authority if you are dissatisfied, or if you believe that the processing of personal data by the International Service Office infringes the GDPR.
9. How we protect your personal data
The International Service Office shall implement appropriate safeguards to ensure the confidentiality and security of your personal data.
10. How long is your personal data retained for?
Your personal data shall be retained for as long as necessary to fulfill the purposes described above. It shall be retained in accordance with the regulations of National University Corporation Kyoto University and the applicable regulations and laws of the EU and Japan.
11. Effective date and amendments to this Privacy Notice
This Privacy Notice is effective from October 23, 2020. The contents of this notice shall be amended as necessary in accordance with the policies of the International Service Office and the applicable regulations and laws of the EU and Japan.