A1. A CoE is a certificate that is required when applying for a visa at a Japanese embassy or consulate general. Usually, the applicant’s (e.g. a student or researcher’s) host institution in Japan prepares all of the required documents, submits the application, and receives the CoE copies on the applicant’s behalf.
A2. CoEs for “Professor” and “Cultural Activities” status of residence are usually issued approximately two-to-three weeks after submission of the application, and “Student” status of residence takes approximately three-to-four weeks. It is advisable to prepare the required documentation well in advance, as it usually takes approximately three weeks in any case.
A3. Yes, you can. The international service office will apply for their CoEs together with
yours. Their CoEs will be for “Dependent” residence status. You will be required to provide
us with an officially issued copy of your marriage certificate and birth certificates for
Please note the following:
KUISO can only simultaneously submit CoE applications for a spouse and children in the following circumstances:
-The duration of their stay will exceed the period permitted by a short-term stay visa.
-The spouse/children will enter Japan at approximately the same time as the international student/researcher.
A4. Unfortunately, only the spouse and children of an international student/researcher are legally eligible to enter Japan with “Dependent” resident status. Other persons should enter Japan with short-term stay visas.
A5. The new passport number is not required for the CoE application. Please be sure to notify us that your passport is currently in process of renewal.
A6. Yes, you can. Please submit the request through the online system.
A7. Please apply for “Special Re-entry Permission.” Special Re-entry Permission enables you
to re-enter Japan without obtaining a new visa provided your passport and residence card are
valid, and you re-enter Japan within one year from the date of departure.
Note: if your approved period of residence will expire in less than one year after your departure from Japan, you must re-enter Japan before the expiration date of the approved period of residence.
Please refer to the following websites for further details.
Immigration Services Agency of Japan
A8. You are not permitted to stay in Japan with “Student” residence status during a leave of absence. You are required to leave Japan as soon as possible. If there are any specific reasons that you must remain in Japan, please consult with the Immigration Bureau before taking the leave of absence. Please note that KUISO cannot handle such matters.
A9. No. International students lose their student status upon graduation.
“Permission to engage in activities other than those permitted under the status of residence” is applicable to the individual’s status as a student, and you will therefore not be able to engage in such activities (i.e. part-time work) once you have graduated and lost your student status.
A10. A “grace period” may be applied when the processing time of such applications exceeds
the expiration date of the period of stay. You may be granted permission to remain in Japan
until the application is processed.
Please refer to the following websites for further details.:
Immigration Services Agency of Japan
A1. Single room: one adult
Couple’s room: two adults and one child* under three years old
Family room: refer to the room rates for details
(*children under three years old on the day of arrival are not included in the number of residents)
【Moving Out Early】
Please notify the House Office of the scheduled move-out date at least two weeks in advance.
A3. As a general rule, a resident's spouse and children are eligible to reside together with
him/her in the International House.
Please consult to the International Service Office in advance if the resident's parents, siblings, or other family members intend to cohabit with the resident in order to provide support or assistance.
A4. Couples will be requested to provide some documents to confirm their relations. Please note that we may not be able to accept the application if the relationship is not clear.
A5. No. The bedding set in each room includes a comforter, a comforter cover, a bed pad,
sheets, a pillow, and a pillow case.
Children under three years old who need bedding sets are counted as one person, and rent must be paid for them.
A6. Residents are required to provide for themselves all items such as cookware, tableware,
soap, tooth brushes, towels, toilet paper, etc. Please be sure to take such items with you
when you move out of the room or dispose of them appropriately.
Each house office has a vacuum cleaner, iron and scale, which you can use for free.
A7. The necessary fees vary depending on the International House. Please refer to the
facility information for details:
[Kyoto University International Houses]
Bank transfer (ATM available) *
Payment at convenience stores
Payment by credit card
|Initial admission fee|
Payment by credit card or by direct debit
(Residents of Yoshida International House must pay the electricity fee directly to the House Office in cash.)
|At the method designated by management company|
|Internet access fees||(Included in monthly rent)||At the method designated by management company|
|Bedding rental fees|
*: Residents are responsible for paying any bank transfer charges incurred.
A8. Kyoto University gives successful applicants a permission to reside in the unit at the allocated accommodation for the allocated tenancy period. Please therefore proceed with the procedure on the assumption that you will move in. If you need to cancel your application due to unavoidable circumstances, please notify us immediately.
A9. No. However, please do not simply apply and cancel just because there is no cancellation fee (the number of rooms at the International Houses is limited, so we will not be able to provide rooms to those who really need them).
A10. Nothing in particular. Procedures will be completed after moving in. Please register your move-in schedule through the URL provided in the notification of application result at least two weeks before you move in.
A11. Visitors are not allowed to stay overnight in the International Houses and are
requested to leave by 9 pm. In certain exceptional cases such as a resident’s illness,
however, attending persons may stay overnight after obtaining permission from the house
Visiting family members of single room residents are requested to stay at other accommodation.
Couple rooms and family rooms may not be cohabited or shared with friends, fiancés, or companions.
A12. For security reasons, the International House Offices cannot receive luggage or packages delivered for residents prior to their moving in. Please ensure that all deliveries of luggage or packages will arrive after your move-in date.
A13. International houses do not provide parking spaces for cars. Please contract a nearby parking lot by yourself. There are designated areas for bicycles and motorcycles. Please obtain permission from the House Office if you would like to use.
A14. No pets are allowed in the International Houses.
A16. Researchers may apply for tenancy in an International House from four months before
intended move-in date.
(e.g. Researchers who want to move in August are eligible to apply from April application.)
A17. The period in which researchers are eligible to stay at an International House is from one week before their period of study/research at Kyoto University to one week after.
A18. Researcher’s applications are usually accepted every month. Applications can be submitted as many times as you like until making a successful one.
A19. Researchers who have already made a successful application for residence are not
permitted to submit another application. It will be possible for them to reapply after the
successful applications are cancelled.
Researchers who are already residing in an International House are also not permitted to submit another application (only one successful application may be submitted per stay).
A20. The International Service Office (KUISO) will allocate rooms to residents on a lottery basis. Once allocated, residents cannot change their allocated accommodation facility or room (applies before or after moving-in).
If an applicant’s family members will move in to the International House at a later date than the applicant, a family room should be selected at the time of application, because residents cannot change their allocated accommodation facility or room after moving in. In such cases, please inform the International Service Office or House Office in advance regarding the schedule for your family’s arrival. The accommodation fee may be adjusted according to the number of residents. (Note: the minimum accommodation fee for a family room is the fee for two persons.)
A22. Since the number of units in the International Houses is limited, students who will newly enroll at Kyoto University and who have been living in Japan for less than one year are eligible to apply.
A23. Single students who are allocated a couple’s room must pay the accommodation fee for the couple’s room, even if their original preference was for a single room. Single students occupying a couple’s room are not permitted to share the unit with anyone else.
A24. They are student dormitories that Kyoto Prefectural Government provides for international students attending universities in Kyoto Prefecture. There are two facilities as follows:
A25. Applications are accepted together with the applications for Kyoto University International Houses of international students.
A26. The eligibility is the same as the eligibility for international students applying for the Kyoto University International Houses.
A27. Nothing in particular. In principle, procedures will be completed after moving in. Please complete registration of the move-in schedule through the URL provided in the notification of application result at least two weeks before the intended move-in date.
On the move-in day, residents are required to pay the first month’s rent, the bedding rental fee, and the guarantee fee in cash.
Rent must be paid on a per-month basis. Rent does not include the costs of electricity and bedding rental. Common shower rooms are available at an additional cost. Please refer to the facility information for more details. The method of payment from the second month onwards will vary depending on whether or not the resident opens a Japanese bank account. Enrollment in the Kyoto University Co-op’s Personal Liability Insurance for students and Special clause for persons living alone is required.
A29. After you arrive in Japan, you can go through the procedures at the Kyoto University Co-op. You will be informed by the House manager when you move in.
【Moving Out Early】
Please notify the House Office and submit a move-out notice by the designated date. (Please receive the move-out notice from the manager of your dormitory.)
【Extension of Tenancy】
A1. Please refer to the “Study at KU” page of the Kyoto University website:
For further inquiries, please contact the International Education and Student Mobility
A2. Please refer to the “Scholarships” page of the Kyoto University website:
For further inquiries, please contact the international Education and Student Mobility
A3. The Education Center for Japanese Language and Culture in the Kyoto University Institute
for Liberal Arts and Sciences provides Japanese language classes for international students
coming to Kyoto University.
For reference: https://www.z.k.kyoto-u.ac.jp/introduction/education-center-for-japanese
For further reference: “Study at KyotoU” on the Kyoto University website