| Address | 4th floor, Kyoto Daini Chiho Godo Chosha, 34-12 Higashi Maruta-cho, Marutamachi-Kawabata Higashi-iru, Sakyo-ku, Kyoto 606-8395 | |
|---|---|---|
| Office Hour | Monday-Friday : 9:00-12:00、13:00-16:00 (Except national holidays) | |
| TEL | 075-752-5997 | |
| Website | https://www.moj.go.jp/isa/about/region/osaka/ | |
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Unless the address indicated in the current Residence Card is Kyoto or Shiga,
the application is unacceptable at the Osaka Regional Immigration Services Bureau Kyoto Branch Office.
You shall need to go to the Immigration Services Bureau, Office or Branch office which controls your
residing area. In order to apply at the Kyoto Branch Office, you must firstly
register the place of residence at the local City/Ward Office in Kyoto or Shiga and your new
address must be indicated in the back of Residence Card.
Regional Immigration Services Bureau
A Residence Card will be issued to the foreign nationals who have a status of residence with a period of stay of over three months (The Card will not be issued for a Temporary Visitor’s visa or the period of stay is three months).
For foreign nationals arriving at Narita, Haneda, Chubu, Kansai, New Chitose, Hiroshima, and Fukuoka Airports, the Card will be issued after the immigration examination in principle. For those arriving at other airports, the Card will be sent to the registered address after they have done the procedures at the City/Ward Office. Also, in case the extension of stay or the change of residence status is approved, a new residence card will be issued.When foreign nationals with a valid passport and a residence card re-enter Japan within one year of the departure (or by the expiration date of the period of stay if it expires within one year of the departure), they will not be required to apply for a re-entry permit, in principle. You have to check the box on the Embarkation and Disembarkation Card for Reentrant (ED card), and be sure to present the ED card with your residence card at the departure. If you leave Japan with a special re-entry permit, you cannot extend the valid date of the permit in abroad. Therefore, if you re-enter Japan after th expiration date of the period of stay, please extend your visa in Japan.
The Embarkation and Disembarkation Card for Re-entrants (ED card) (source:The Immigration Bureau)- Application form
- Passport
- Residence Card
- Processing fee (revenue stamp) single re-entry: At the office JPY4,000 Online JPY3,500 multiple re-entry: At the office JPY7,000 Online JPY6,500 *Revenue stamps are available at post offices and convenience stores.
If you leave Japan without “Special re-entry permit” or “Re-entry permit”, you are considered to have relinquished the status of residence that you hold at that time. In this case, you must obtain a new visa before returning to Japan. It may take a considerable period of time to obtain it. In the case of a temporary departure from Japan while enrolled or research at the university, please be sure to obtain “Special re-entry permit” or “Re-entry permit” before leaving Japan.
Notifications Required for Residence Cards
Please note that in the following circumstances, you must notify your local immigration office and follow the necessary procedures:
- If you lose your residence card due to loss, theft, damage, or any other reason.
- If your residence card has become noticeably damaged or soiled, or if the data in the IC chip has been damaged.
- If there has been any change in the name, date of birth, gender, or nationality/region of origin displayed on the residence card. (Not: a change of address requires different procedures.)
- The appropriate application form (downloadable from the website of the Immigration Bureau), as follows: In the case of 1), above: the application form to report loss, theft, or damage. In the case of 2), above: the application form to report that your card has been damaged or soiled. In the case of 3), above: the application form to report a change in an item on the residence card.
- One ID photo (4 x 3 cm, taken within six months prior to the date of submission)
- Passport
- Residence card
- In the case of 1), above: documents certifying that your residence card has been lost (e.g. a report of loss or theft issued by the police).
- In the case of 3), above: documents proving that an item detailed on the card has changed (e.g. in the case of a change of name due to marriage, a passport in which the changed name appears, and the marriage certificate).
The Regional Immigration Office (or Immigration Information Center) for your area of residence.
Immigration of Bureau of Japan Website: Regional OfficesThe Kyoto University International Support Center will apply for the certificate of eligibility by proxy. Please consult your host professor or the administrative office for your faculty/graduate school as soon as your schedule to return to the university has been decided.
For reference: Proxy Application for a Certificate of Eligibility
Please Note: If you have taken a leave of absence due to military service, please prepare documents that certify the military service was completed. If the documents are in a language other than English or Japanese, please also provide a brief translation in either English or Japanese.
It usually takes approximately two to three months for a certificate of eligibility to be issued. Please be sure to allow sufficient time to complete the application procedures before your return to the university.
Notification of the accepting organization
Within 14 days of a change in any of the items mentioned above.
The form to submit the notification can be downloaded from the Immigration of Bureau website.
- Take the notification form to the regional immigration office for your area of residence.
- Send the notification form by post Send the notification form together with a copy of your residence card to the notification acceptance desk of the residency management information department of the Tokyo Regional Immigration Bureau. Be sure to write "Notification Form Enclosed" in red ink on the front of the envelope. -Mailing Address- Notification Reception Desk Residency Management Information Department Tokyo Immigration Bureau 5-5-30 Konan Minatoku Tokyo, 108-8255
- Submit Online Notifications can be made online through Immigration Services Agency Electronic Notification System Portal Site . Please note that user registration is required in order to use the system.
Foreign-national students in Japan who temporarily withdraw from university and cease all study or research at any education institutions are not permitted to remain in Japan with “student” status of residence. As “student” status of residence is granted only to persons engaged in study or research activities at an educational institution, a student who temporarily withdraws will cease to satisfy the conditions for the status while they are withdrawn. Engaging in part-time work while taking leave from an educational institution is also forbidden. Students who withdraw from the university must, therefore, either leave Japan before their period of stay expires or change their status of residence to one which is appropriate to the current purpose of their stay and activity in Japan.
Students who continue to stay in Japan with “student” status of residence for more than three months after withdrawing from university are subject to have their status of residence revoked and their application for an extension of stay or change of status of residence may be declined.
If you need to stay in Japan after withdrawing from the university, please consult the Immigration Bureau in advance regarding changing your status of residence.