Those holding the status of residence of “Student,” who choose to stay in Japan as paid researchers at Kyoto University must have their current status of residence changed to “Professor” at the immigration office. Applications to change the status of residence should be made as soon as possible. Once the change of status of residence is approved, a new residence card will be issued.
[Important] For International Students
The Application Form Preparation System provided by the Kyoto University International Service Office (KUISO) is NOT linked to Kyoto University Management System of International Education and Student Mobility (KUIESM), the system which manages the current enrollment status of international students.
| Status of Residence | Items required for application | ||
|---|---|---|---|
|
"Professor" "Cultural Activity" "Student" "Designated Activities" "Temporary Visitor" |
Application Forms
Professor
Cultural Activity
Student
Designated Activities *
* The “organization part” section is not required.
Temporary Visitor
|
||
| One ID photo(4 x 3 cm, taken within six months prior to the date of application) | |||
| Passport | |||
| Residence card | |||
|
Processing fee of \4,000, to be paid by revenue stamp (shunyu inshi) *Revenue stamps are available at post offices and convenience stores. |
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| Status of Residence | Items required for application | ||
|---|---|---|---|
|
"Professor" (Part-time workers only) |
Certificate of acceptance/employment issued by Kyoto University indicating your salary/fee and period of teaching/research activity *The certificate must have been issued within three months prior to making the application. | ||
| "Cultural Activity" | Certificate of acceptance issued by Kyoto University indicating your new period of research activity | ||
| Documents certifying your financial ability during your period of stay in Japan, such as a certificate of bank balance, certificate of scholarship award, etc. | |||
| "Student" | Certificate of student registration indicating your new period of enrollment | ||
|
Academic transcript or certificate of research activity *Please ask the academic affairs office to issue the above documents. |
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| Documents certifying your financial ability during your period of stay in Japan, such as a certificate of bank balance, certificate of scholarship award etc. | |||
| Temporary Visitor | A statement of reasons to show why you need to change your status to” Temporary Visitor”(Free format) | ||
| Document which shows that you plan to leave Japan, such as an air ticket. | |||
When international students will remain in Japan after graduation for any of following reasons, they must change their status of residence to “Designated Activities.”
To seek employment in Japan (categorized as a “student seeking employment”).
When a person holding “Student” or “Designated Activities” status of residence of receives a tentative offer of employment, and wishes to remain in Japan until the employment commences.
When the student has been admitted to a postgraduate course in Japan and wishes to remain in Japan until their enrollment.
Please refer to the Changing Status of Residence to “Designated Activities“ section for details of eligibility requirements and the necessary application materials.
If a visa-holding foreign national applies for an extension of their period stay or change of status of residence before the current period of stay expires, and the current period of stay expires while the Immigration Bureau is processing the application, the visa-holder will not be considered to be illegally overstaying because such cases are covered by “special measures” in the Japanese immigration laws.
If foreign nationals holding a visa with a period of stay of more than thirty days apply for an extension of stay or change of status of residence prior to the expiration of their current period of stay, they may be able to remain in Japan legally until the application process is completed. They may also be able to continue working part-time jobs during that period, and be eligible for special re-entry permission.
Note:
Applications to extend the period of stay of a visa are accepted from three months prior to the current period’s expiration.
Be sure to confirm your period of stay carefully, and allow sufficient time before its expiry when applying for an extension.