If the period of stay is going to be longer than expected, researchers and students must apply for an extension of their period of stay. Applications are accepted from three months prior to the expiry of the current period of stay. Eligible applicants (international students / researchers) should prepare all required documents and visit the Osaka Regional Immigration Services Bureau Kyoto Branch Office in person to process their applications. A new residence card will be issued if your application for renewal of your residence period is approved.
※Unless the address indicated in the current Residence Card is Kyoto or Shiga,
the application is unacceptable at the Osaka Regional Immigration Services Bureau Kyoto Branch Office.
You shall need to go to the Immigration Services Bureau, Office or Branch office which controls your
residing area. In order to apply at the Kyoto Branch Office, you must firstly
register the place of residence at the local City/Ward Office in Kyoto or Shiga and your new
address must be indicated in the back of Residence Card.
[!!Important!! For International Students]
The Application Form Preparation System provided by the Kyoto University International Service Office (KUISO) is NOT linked to Kyoto University Management System of International Education and Student Mobility (KUIESM), the system which manages the current enrollment status of international students.
| Status of Residence | Items required for application | ||
|---|---|---|---|
|
"Professor" "Cultural Activities" "Student" "Dependent" |
Application for extension of period of stay (ISA application forms)
Professor
Cultural Activities
Student
Dependent
|
||
| One ID photo(4 x 3 cm, taken within six months prior to the date of application) | |||
| Passport | |||
| Residence card | |||
|
Processing fee of JPY 4,000, to be paid by revenue stamp (shunyu inshi) ※ Revenue stamps are available at post offices and convenience stores. |
|||
| Status of Residence | Items required for application | ||
|---|---|---|---|
|
"Professor" (Part-time staff only) |
Official document stating annual income and tax payments e.g. tax withholding certificate, tax payment certificate |
||
| "Cultural Activities" | Certificate of acceptance issued by Kyoto University indicating your new period of research activity. | ||
| Documents certifying your financial ability during your period of stay in Japan, such as a certificate of bank balance, certificate of scholarship award, etc. | |||
| "Student" | Certificate of enrollment, indicating your new period of enrollment. | ||
|
Academic transcript or certificate of research activity. * Please ask your faculty’s academic affairs office to issue the above documents. The standard form used by your faculty is acceptable. |
|||
|
Official letter of admission or notification of passing the entrance examination (must be issued by Kyoto University). |
|||
| Graduation (or completion) certificate issued by your previous educational institution. | |||
|
Documents certifying your financial resources during your period of stay in Japan, such as a certificate of bank balance (your own, or the person who will financially support you), certificate of scholarship award, etc. (Required if you are enrolling at Kyoto University after graduating from another institution in Japan.) |
|||
| "Dependent" |
Applicant : spouse or children of international student and researchers
Original or official copies of certificates such as marriage licenses, birth certificates,
and family registers, that indicate the relationship between the supporter and each applicantSupporter: International student, international researcher * If the certificate is not written in Japanese or English, a brief Japanese/English translation must be attached. |
||
| A copy of the supporter’s passport showing the passport number, personal details, and photo | |||
| A copy of the front and back of the supporter’s Residence Card | |||
|
Official documents that show the supporter’s income or ability to support their family during
the entire stay in Japan. Must be issued within three months prior to the date of
application * Examples of documents required if the supporter has income in Japan: tax receipt, certificate of employment, etc. * Examples of documents required if the supporter has no income in Japan: certificate of student registration, certificate of acceptance, bank statement, certificate of fellowship, etc. |
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If you submit an application for an extension of period stay or change of status of residence before the current period of stay expires, you may continue to reside in Japan until a decision is made on your application or until two months have passed since the expiration of your period of stay, whichever is earlier. This period is called the special grace period.