About the Application Form Preparation System
The following application forms can be prepared using this system:
Extension of period of stay
For the following statuses of residence: Professor, Cultural Activity, Student, Dependent
Change of status of residence
For the following statuses of residence: Professor, Cultural Activity, Student, Dependent,
Designated Activities, Temporary Visitor
this flow chart
to determine the appropriate type of residence status for your stay in Japan.
This system is available in Japanese and English input methods.
Please note that the forms completed using this system must still be personally submitted to
Immigration Bureau by the applicant.
Extension of period of stay: applications must be made before the currently approved
period of stay expires. For applicants who will stay in Japan for more than six
months, the application must be made approximately three months before the currently
approved period of stay expires.
Change of status of residence: applications must be made as soon as the new status
of residence is necessary and before the currently approved period of stay expires.
Application documents must be submitted to the Immigration Bureau or the Immigration Bureau
branch office for the area in which you reside.
E.g. For persons residing in Kyoto or Shiga: The Osaka Immigration Bureau, the Kyoto
Branch Office or the Otsu Branch Office of the Osaka Immigration Bureau
Link: Immigration Bureau branch offices:
Applicants are required to have the last page of their application forms signed by an official
from the academic affairs/general affairs office of their department of affiliation. The request
to have the documents signed should be made via your host professor or the staff of the office.
Please note that it generally takes several days to have the documents signed and for the
enrollment certificate to be issued.
The application forms for your spouse and children can also be prepared using this system
provided you, as an enrolled international researcher or student, use the system on their
This system is different from the system to apply for a certificate of eligibility (which is
needed to apply for a visa before entering Japan).