Invite your family to Japan/When a child was born | Kyoto University International Service Office

Enter Japan to visit relatives for a short-term “Temporary Visitor” visa

A certificate of eligibility is not necessary to obtain a Temporary Visitor visa.
There are many countries/regions with which Japan has bilateral agreements which waive the need to obtain a Temporary Visitor visa for a short-term stay.
Please inquire at the Japanese Embassy/Consulate in your home country about this requirement.

The Ministy of Foreign Affairs of Japan –Guide to Japanese Visas
https://www.mofa.go.jp/j_info/visit/visa/index.html

Enter Japan to live with International students/researchers past the duration of The Temporary Visitor visa of your country

The international students/researchers should go the immigration bureau in your region to apply for a “Certificate of Eligibility (Dependent)” on behalf of your family members. After receiving the Certificate of Eligibility for each family member, send them to your family. Your family should the bring the Certificate of Eligibility along with the other necessary documents to the Japanese Embassy/Consulate in their country to apply for the “Dependent” visa.
The eligibility of this certificate must be spouse and children only. For parents or siblings, please refer to the Temporary Visitor visa.

Notice:The International Service Office cannot process family documents once the international student and researcher have already entered Japan.

Required items

Application form for the Certificate of Eligibility for Dependent status Excel, PDF
1 ID photo (4 x 3cm, taken within 6 months before application) for each family member
A copy of each family member’s passport copy
Original or official copies of certificates such as marriage licenses, birth certificates, and family registers that indicate the relationship between the international student/researcher and each family member
A copy of the front and back of international student’s/researcher’s Residence Card or certificate of Residence
Official documents that show the student’s/researcher’s income or ability to support their family during the entire stay in Japan.
A document showing the student’s/researcher’s position at Kyoto University
(e.g. a certificate of student registration, a certificate of acceptance/employment)
A self-addressed envelope with 404yen postage attached (those who wish to have the certificate sent back to them)

Legal Procedures –when a child was born-
(to be completed within fourteen days after birth)

Required Procedure	Birth Registration Resident Registration National Health Insurance 1 Discounted Medical Treatment for Children 2 Child Allowance *3
Place to Apply	The City/Ward Office
Items Required	The Mother-Child Health Handbook The birth certificate issued by the hospital The Residence Card of the mother or the father living with the child The passport of the mother or the father living in with the child The personal seal (inkan) of the mother or the father living with the child (A signature may be acceptable as a substitute for the inkan)

*1 National Health Insurance

In cases where the parent is enrolled in Japan’s National Health Insurance

*2 Discounted Medical Treatment for Children

Japanese National/Employee’s Health Insurance subscribers are eligible for discounts on medical expenses for hospitalization and check-ups for children. The qualifying age of the child and the amount of the allowance vary depending on the municipal government concerned.

*3 Child Allowance

Those who have registered their place of residence at the local City/Ward office and who are raising a third grade junior high school child or younger will qualify for child allowance.

Acquiring Nationality
(within thirty days after birth)

Please contact your home country’s embassy/consulate in Japan to obtain a passport for the child within thirty days after birth.

Embassies/Consulates in Japan: https://www.mofa.go.jp/about/emb_cons/protocol/a-h.html

Acquiring the status of residence of “Dependent”
(within thirty days after birth)

If your child will reside in Japan for more than sixty days after birth,
you are required to apply for the status of residence of “Dependent” for the child at the immigration bureau within thirty days after birth.

Documents Required

Birth certificate (Certificate of Acceptance of Notification of Birth)
Copy of the residence certificate listing all members of the household, including the new-born child
Parents’ passports
Parents’ Residence Cards
Application forms
“Application for Permission to Acquire Status of Residence” Excel, PDF