Icon visaExtension of stay

Extension of Stay in Japan

If the period of stay is going to be longer than expected, researchers and students must apply for an extension of their period of stay at the Immigration Bureau. Applications are accepted from three months prior to the expiry of the current period of stay. The Immigration Bureau will issue a new residence card with the new expiration date.

Unless the address indicated in the current Residence Card is Kyoto or Shiga, the application at the Immigration Bureau Kyoto Branch Office is unacceptable.
You shall need to go to the Immigration Bureau, Office or Branch office which controls your residing area. In order to apply at the Immigration Bureau Kyoto Branch Office, you must firstly register the place of residence at the local City/Ward Office in Kyoto or Shiga and your new address must be indicated in the back of Residence Card.
【Immigration Bureau Organization】 http://www.immi-moj.go.jp/english/soshiki/index.html

1. For those with the status of residence of “Professor,” “Cultural Activity,” or “Student”

Status of ResidenceItems required for application
"Professor"
"Cultural Activity"
"Student"
Application Forms
Professor
Cultural Activity
Student
※ Please ask the your office of affiliation to complete the “organization part” section.
One ID photo(4 x 3 cm, taken within three months prior to the date of application)
Passport
Residence card
Processing fee of \4,000, to be paid by revenue stamp (shunyu inshi)
※ Revenue stamps are available at post offices and convenience stores.

Additional documents required depending on the status of residence

Status of ResidenceItems required for application
"Professor"
(Part-time workers only)
Official document stating annual income and tax payments
e.g. tax withholding certificate, tax payment certificate
"Cultural Activity"Certificate of acceptance issued by Kyoto University indicating your new period of research activity
Documents certifying your financial ability during your period of stay in Japan, such as a certificate of bank balance, certificate of scholarship award, etc.
"Student"Certificate of student registration indicating your new period of enrollment
Academic transcript or certificate of research activity
※ Please ask the academic affairs office to issue the above documents.
Documents certifying your financial ability during your period of stay in Japan, such as certificate of bank balance, certificate of scholarship award, etc. ※ If you are enrolling in Kyoto University after graduating from another institution in Japan.
Diploma
Certificate of enrollment or notification of passing the entrance examination (documents must be issued by Kyoto University)
RemarksAdditional documents may be required by the immigration bureau. Please note that documents such as enrollment certificates, tax withholding certificates, etc. must have been issued within three months prior to making the application.

2. For those with the status of residence of “Dependent”

Status of ResidenceItems required for application
Applicant : spouse or children of international student and researchers
Provider: International student, international researcher
Dependent
Application Forms
"Dependent"
One ID photo(4 x 3 cm, taken within three months prior to the date of application)
Passport
Residence card
Processing fee of \4,000, to be paid by revenue stamp (shunyu inshi)
※ Revenue stamps are available at post offices and convenience stores.
Original or official copies of certificates such as marriage licenses, birth certificates, and family registers, that indicate the relationship between the provider and each applicant
※ If the certificate is not written in Japanese or English, a brief Japanese/English translation must be attached.
A copy of the provider’s passport showing the passport number, personal details, and photo
A copy of the front and back of the provider’s Residence Card
Official documents that show the provider’s income or ability to support their family during the entire stay in Japan. Must be issued within three months prior to the date of application
※ Examples of documents required if the provider has income in Japan: tax receipt, certificate of employment, etc.
※ Examples of documents required if the provider has no income in Japan: certificate of student registration, certificate of acceptance, bank statement, certificate of fellowship, etc.
RemarksAdditional documents may be required by the immigration bureau.
”Special Measures” in the immigration laws

If a visa-holding foreign national applies for an extension of their period stay or change of status of residence before the current period of stay expires, and the current period of stay expires while the Immigration Bureau is processing the application, the visa-holder will not be considered to be illegally overstaying because such cases are covered by “special measures” in the Japanese immigration laws.

What are the “special measures” in the immigration laws?

If foreign nationals holding a visa with a period of stay of more than thirty days apply for an extension of stay or change of status of residence prior to the expiration of their current period of stay, they may be able to remain in Japan legally until the application process is completed. They may also be able to continue working part-time jobs during that period, and be eligible for special re-entry permission.

Note:
Applications to extend the period of stay of a visa are accepted from three months prior to the current period’s expiration. Be sure to confirm your period of stay carefully, and allow sufficient time before its expiry when applying for an extension.