Points to Note when Applying

1. For Researchers:

Introduction

Kyoto University comprises of three campuses: Yoshida, Uji, and Katsura. Please make sure which campus researchers will commute to before applying.
Because the number of units in the International Houses is limited, successful applications will be decided on a lottery basis if the number of applicants exceeds the number of available units. Please note that the inappropriate applications, applications containing false information, and ineligible applications will be rejected.

Application Process

The researcher’s host professor or an appropriate staff member in their faculty/department of affiliation must apply for accommodation in the Kyoto University International Houses by the designated day on the researcher’s behalf after checking the room availability through the application system. Applications are usually accepted from four months prior to the scheduled move-in date.

After registration by the host professor (or other staff member), the International Service Office will contact the researcher to inquire about their room preference and other details. This completes the application process. A lottery will then be held after the application deadline to determine the successful applicants.

As residents must move into their unit within the first month of the specified period of residence, please do not apply for accommodation for a period commencing prior to the month of your arrival. If residents cannot move into their unit within the first month of the specified period of residence, the reservation may be cancelled.

For Example:
  • If you have successfully applied for a unit for which the period of tenancy begins in May, then the admission procedure must be completed by the end of May.
  • If you have successfully applied for a unit for which the period of tenancy begins in June, then the admission procedure must be completed by the end of June.

Eligibility

The following Kyoto University employees are not eligible to apply for residence in the International Houses:

  • Professors, Associate Professors, Lecturers, Assistant Professors
  • Program-Specific Professors, Program-Specific Associate Professors, Program-Specific Lecturers, Program-Specific Assistant Professors
  • Regular Faculty Members, Visiting Lecturers
  • Assistant Technical Staff, Assistant Teaching Staff, Part-Time Lecturers, etc.

Friends, fiancés, or companions are not eligible to reside in the International Houses.
Researchers who are already residing in an International House or who have already made a successful application for residence are not permitted to submit another application (only one successful application may be submitted per stay).

If a person residing in a researcher's unit at the International House on the basis of them being hosted at the university as a researcher later enrolls as a student, they will no longer be eligible to reside in the unit and will be requested to move out.

Period of Tenancy

  • Shugakuin/Yoshida/Okazaki : from one month (minimum) to one year (maximum)
  • Uji/Ohbaku: from two weeks (minimum) to one year (maximum)
Extension of Tenancy

It may be possible to extend the tenancy period if residents intend to remain in the same unit. Such as extension will not be possible if the unit’s next residents have already been decided. Please note that the maximum total tenancy period is one year.

Moving Out Early

Please notify the House Office of the scheduled move-out date at least two weeks in advance.

Room Type

  • Rooms may not be changed once allocated.
  • Single applicants may apply for a couple’s or family room; however, priority shall be given to couple and family applicants. Couples may apply for a family room; however, priority shall be given to family applicants.
  • Single researchers occupying a couple’s room or family room are not permitted to share the unit with anyone else.
  • The maximum capacity of a couple’s room is two adults and one child under three years old.
  • If an applicant’s family members will move in to the International House at a later date than the applicant, a couple’s or family room should be selected at the time of application.
    Family members are not permitted to stay with a researcher in a single room.

Children

Children under three years old on the day of arrival are not included in the number of residents. Children over three years old are calculated as one resident.
Children under three years old who need bedding sets are counted as one person, and rent must be paid for them.

Office hours for moving in and moving out

Shugakuin/Yoshida/Uji/OhbakuOkazaki
Weekdays9:00 – 18:00
Saturdays9:00 – 12:009:00 – 12:00
Sundays-
National Holidays9:00 – 18:00

* Closed 12:00–13:00
* The office is closed during the New Year’s Holidays (Dec.29 through Jan.3), on the Kyoto University Foundation Day (June 18), and during the university’s summer holiday period.

Payment of monthly rent

  1. Bank transfer
  2. Payment at convenience stores or by credit card

A payment slip will be issued to residents at the beginning of every month. Rent must be paid by the designated date using one of the payment methods above (residents are responsible for paying any bank transfer charges incurred). In addition to their monthly rent, residents are billed for the cost of the electricity used in their room. If researchers arrive or leave mid-month, the rent for that month is calculated at a daily rate. The initial admission fee will be charged at the beginning of the tenancy together with the rent for the first month.
Besides, the residents of Okazaki International House will be charged other fees for water, internet access, and bedding rental separately. Please refer to the facility information for details:

Kyoto University Lodging Facilities
https://kuiso.oc.kyoto-u.ac.jp/housing/facilities/en

2. For International Students:

Introduction

Kyoto University comprises of three campuses: Yoshida, Uji, and Katsura. Please make sure which campus students will commute to before applying.
Due to the limited number of units available, we are not always able to provide accommodation for every applicant. If the number of applicants exceeds the number of available units, residents will be selected based on the information provided in their application. Please be aware, therefore, that in such circumstances, we may not be able to provide you with accommodation.
Please note that the inappropriate applications, applications containing false information, and ineligible applications will be rejected.

Application Periods

Regular Application

The move-in periods are April and October. Applications are accepted in January and July (three months prior to the desired move-in period).

Temporary Application (Outside of regular application periods)

Applications for short-term stays will only be accepted if there is a vacancy. Please check our website and apply through the application system.

Eligibility

  • Students who will newly enroll at Kyoto University and who have been living in Japan for less than one year are eligible to apply.
  • In the case of married couples and families, at least one person in the household must be eligible.
  • Friends, fiancées, and companions are not eligible.
  • If a person enrolled as student at the university and residing in a student’s unit at the International House later ceases to be enrolled as a student to be hosted as a researcher, they will no longer be eligible to reside in the unit and will be requested to move out.

Period of Tenancy

AccommodationPeriod of Tenancy
International HousesFrom one month (minimum) to one year (maximum)
Satsuki/MizukiSix months or one year (minimum of three months)
Kyoto Ryugakusei HouseSix months or one year (minimum of one month)

The period of tenancy will be decided during the selection process and it may be different from applicant’s desired period of tenancy. The period allocated will not be extended in any case.

Application Process

Applications should be made through the accommodation application system. Applications must be made on the student’s behalf by their host professor or an appropriate staff member of their faculty/department of affiliation.
After registration by the host professor (or other staff member), the International Service Office will contact the student to inquire about their preferred type of accommodation and other details.
The student must register the necessary information by the designated day through the URL which will be sent by the International Service Office. This completes the application process.

Room Type

  • Single students occupying a couple’s room are not permitted to share the unit with anyone else.
  • A couple with one child under three years old may apply for a couple’s room.
  • Residents whose family will move in with them during their tenancy are required to apply for either a couple’s or family room (as appropriate) from the beginning of their tenancy. Family members are not permitted to stay with a student in a single room.
  • Once allocated, the accommodation and type of unit cannot be changed for any reason.

Children

Children under three years old on the day of arrival are not included in the number of residents. Children over three years old are calculated as one resident.
Children under three years old who need bedding sets are counted as one person, and rent must be paid for them.

Office hours for moving in and moving out

1.International Houses
Shugakuin/Yoshida/Misasagi/Uji/OhbakuHyakumanben/Okazaki
Weekdays9:00 – 18:00
Saturdays9:00 – 12:009:00 – 12:00
Sundays-
National Holidays9:00 – 18:00

* Closed 12:00–13:00
* The office is closed during the New Year’s Holidays (Dec.29 through Jan.3), on the Kyoto University Foundation Day (June 18), and during the university’s summer holiday period.

2.Other Accommodation Options
  • Satsuki/Mizuki  Weekdays: 9:00–18:00/Weekends and National Holidays: 9:00–12:00
  • Kyoto Ryugakusei House   Monday through Sunday: 9:00–18:00

Payment of rent

1. International Houses
  1. Bank transfer
  2. Payment at convenience stores or by credit card

A payment slip will be issued to residents at the beginning of every month. Rent must be paid by the designated date using one of the payment methods above (residents are responsible for paying any bank transfer charges incurred). Residents must pay their rent on a per-month basis, even if they move in or vacate the unit mid-month (e.g. a full month’s rent will be charged even if staying only one day). The initial admission fee will be charged together with the first month’s rent.
Since the payment of utility expenses such as water, electricity, gas, internet access, and bedding rental varies depending on the facility, please refer to the facility information for details:

Kyoto University Lodging Facilities
https://kuiso.oc.kyoto-u.ac.jp/housing/facilities/en

2. Other Accommodation Options
  • Mizuki/Satsuki
    Rent must be paid on a per-month basis. Rent does not include the costs of electricity and bedding rental. Common shower rooms are available at an additional cost. Please refer to the facility information for more details.
    Enrollment in the Kyoto University Co-op’s Personal Liability Insurance for students and Mutual Fire Insurance is required.
    On the move-in day, residents are required to pay the first month’s rent, the bedding rental fee, and the guarantee fee in cash. The method of payment from the second month onwards will vary depending on whether or not the resident opens a Japanese bank account.
  • Kyoto Ryugakusei House
    Residents are required to pay the first month’s rent in cash on the move-in day. From the second month onwards, residents will receive a rent invoice around 20th of the month, and the rent must then be paid by the 30th of the month by bank transfer (residents are responsible for paying the transfer charge).
    Enrollment in the Kyoto University Co-op’s Personal Liability Insurance for students and Mutual Fire Insurance is required.